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Getting Started

Set Up Initial Appointment

There are two ways to get started with our services:

  • Give us a call in order to establish what services you are looking for (it’s ok if you don’t know!) and your main concerns. If we are what you are looking for, then  fill out the online Registration Form, below. We do not have a receptionist, so please leave us a message if we are unable to immediately answer your call-OR-

  • Click here and complete our online  Registration form at a time that is convenient for you. We will follow up with a phone call to further clarify information and finalize the paperwork so that we can get you set up with the services you need.

Out of Network Insurance and Private Pay Information

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Moving Parts Therapy is an Out-of-Network Provider (you may be reimbursed for up to 80% of our fee) for other insurance companies including:

  • United Healthcare (we do not take United Healthcare HMO BadgerCare)

  • Cigna

  • Other insurance

You may have an out-of-network benefit with your insurance. This means that you would pay our fee at the time of service, and your insurance company would reimburse you directly. Your insurance plan may reimburse you for up to 80% of our fee. Call them to find out how much they will reimburse. 

Our fees: Evaluation (60 minutes, includes detailed written document completed outside of the evaluation appointment) 350.00  

 

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To find out if you are eligible for Out of Network insurance reimbursement benefits for OT, call your insurance provider and ask:

  • What are my benefits for out-of-network occupational therapy?

  • What is my out-of-network deductible?

  • How much of my deductible has already been met?

  • How many visits are allowed per calendar year?

  • What percentage of the fee per session is covered based on usual and customary charges?

  • Is prior authorization required? How do I get one?

 

We also accept private pay for services.   Evaluation 350.00  (60 minute appointment plus a detailed written document completed outside of the evaluation appointment time)


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In Network Insurance Information

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Moving Parts Therapy is a contracted provider for the following insurance companies: ​​

  • Humana

  • Anthem Blue Cross (we do not take Blue Cross HMO BadgerCare)

 

We ask that you contact your insurance to verify that we are contracted with your plan and to confirm coverage and benefits as your plan may have exclusions and/or prior authorization may be required. Please contact your insurance company for details.

When contacting your insurance company, it is important to verify the following information as it pertains to your insurance  coverage:

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To find out if you are eligible for in network insurance benefits for occupational therapy, call your insurance provider and ask:

  1. Verify that we are contracted with your insurance plan.

  2. Find out if prior authorization is required.

  3. Deductible: This is portion of eligible medical expenses that you must pay before the insurance company will make any benefit payments.

  4.  Coinsurance: This is the percentage of coverage that the insurance company agrees to pay after your deducible is met.

  5. Out of pocket maximum: This is the maximum amount that you will be required to pay, according to your insurance policy.

  6. Ask if there a limit on the number of sessions that your policy allows.​

What To Bring To Your First Appointment

  1. Physician Referral/prescription-Not required to receive therapy, however some insurances require it for payment. Check your insurance plan. 

  2. Insurance card(s)

  3. Moving Parts Therapy forms-Have you submitted the Pediatric History Form and the Registration Form?

  4. Reports from other providers-Please bring a current IEP if your child has one. Feel free to also submit other reports that may be helpful. (i.e.,  psychology, medical)

  5. Socks for all adults and children. Socks are required for health protection in the clinic.

  6. Water bottle (No food, chewing gum or other drinks allowed inside clinic)

  7. Covid 19 precautions- face masks are optional. Your therapist will be wearing a mask. If your child is unable to cover nose and mouth when sick and coughing and sneezing, they will need to wear a mask.

  8. Please do not bring siblings to appointments if at all possible. If it is unavoidable, please discuss this with your therapist before hand. We do not have a waiting area. Children must be able to sit quietly in the gym with their parent. They may not be on the gym equipment.

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**A note on physician’s prescriptions: As of 2016, the Wisconsin state code no longer requires a physician order/referral for you to get O.T. services. However, insurance companies may not have updated their policy on this, so to avoid delayed or unpaid claims it is best to have a physician's order for reimbursement by insurance. It is important that you work with your physician to describe the FUNCTIONAL, MEDICALLY NECESSARY deficits that are being experienced and get a written treatment diagnosis (A description for the deficit we are addressing) or a medical diagnosis from the MD.

As therapists, we do not provide a medical diagnosis. Our therapists will support and provide guidance regarding their observations, concerns, and make recommendations for further services or diagnostic assessments. Please bring the prescription to your first scheduled appointment.

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